Notion Systems · Large Arizona Church
Church OS
A one-person operations team at a large Arizona church grew to seven people across five departments — fast. Ten years of know-how was scattered across Google Drive, spreadsheets, and people's heads. Nobody could see what anyone else was working on without a meeting.
I built the team a complete operations system in Notion — project tracking, hiring workflows, a fix-it ticket system, a staff wiki, and request forms used by over 70 staff members every week.
Annual value delivered
Staff hours freed per year
Projects completed
Staff across 2 campuses
What Was Built
One Home for Every Project
Ten years of files, notes, and know-how lived in scattered drives and spreadsheets. Now it all lives in one connected workspace. Anyone on the team can see what's active, what's paused, and who owns what — without asking around.
Hiring Tracker
Every job candidate moves across a simple board — from application to offer. At each step, the right tasks go to the right people automatically, so no candidate ever sits forgotten.
Fix-It Request System
Staff report building and maintenance issues through a simple form. Each request is routed to the right person, sorted by priority, and visible to everyone involved — so things actually get fixed.
One Hub for Every Request
Check requests, communication asks, event needs — every internal request now goes through one staff portal. It replaced a pile of Google Forms with a system that follows up on itself.
Staff Wiki
A searchable library of how-to guides and policies, organized by department. A built-in review system keeps the answers current, so new staff can find what they need without asking.
Offboarding That Runs Itself
When someone leaves, a checklist spins up on its own — tasks assigned across HR, IT, and finance with due dates. Nothing gets missed, even in a busy week.
The Win
Staff see the status of their requests the moment they ask. Projects move without check-in meetings. The team got back hours every week that used to disappear into email chains.